The easiest way to cause a data incident is to paste it into a chatbot.
Direct answer
Do not paste personal data about customers or colleagues, passwords and keys, confidential contracts, unreleased results or anything your organisation classes as confidential into AI tools unless they are approved for that use. Learn your policy, use approved tools and anonymise what you can.
A quick traffic light
| Examples | |
|---|---|
| Green | public information, your own draft text with no names |
| Amber | internal documents: only in approved tools |
| Red | personal data, secrets, contracts, health or financial records |
How to reduce risk
- Check the policy and ask which tools are approved.
- Remove names and identifiers before pasting.
- Use enterprise or business plans with data controls when provided.
- Turn off training on your data where the setting exists.
- Never paste credentials.
- Ask when unsure.
Where Teyro fits
Teyro's AI at Work: Beginner course turns this into short lessons you can play in a few minutes a day. It has 230 lessons, and you can start free.
The bottom line
If you would not email it to a stranger, do not paste it into an unapproved tool.
